DeepDyve Reference Manager: Cite while you write in MS Word

Now you can use the references you've collected in DeepDyve to enter citations directly into Word documents as you write.

Screenshot of the DeepDyve Reference Manager add-in open in a pane on the right of a Microsoft Word document. The document text has highlighted in-text citations (numbered (1) and (2)) and a References section below with a Vancouver-style numbered reference. The pane shows References and Settings tabs, a 'Search For a Citation Style' box listing American Psychological Association 7th edition, Modern Language Association 9th edition, IEEE, Chicago Manual of Style 17th edition (author-date), and Vancouver (selected), plus 'Refresh Data' and 'Logout' links. — Add references to Word documents as you write

Gathering references

DeepDyve's Reference Manager Add-in pulls citation data from articles you've saved in your DeepDyve folders, so if you haven't done that yet, start there. Articles don't need to be part of our LitStream collection to be saved in folders or used in our Word Add-In; metadata from other articles can be saved as well.

Installing the Reference Manager Add-In

In Microsoft Word, click "Insert" and "Get Add-ins".

Screenshot of the Microsoft Word ribbon with orange arrows pointing to the 'Insert' tab (highlighted, upper left) and the 'Get Add-ins' button (highlighted, on the right of the ribbon next to 'My Add-ins').

Search for "DeepDyve" and select "Add"

Screenshot of the Office Add-ins store search results for 'DeepDyve', showing 'DeepDyve Reference Manager — A tool to generate citations for articles from your DeepDyve library' with an orange arrow pointing to the highlighted blue 'Add' button.

You'll see a DeepDyve logo to the right of your toolbar. You can click this to open up the reference manager.

Screenshot of the right end of the Microsoft Word toolbar showing the DeepDyve logo labeled 'DeepDyve Reference Manager' next to the Styles Pane — clicking this icon opens the reference manager.

Setting up the Reference Manager

Click the DeepDyve icon in Microsoft Word to open up the Reference Manager
The first time you use it you will need to log into your DeepDyve account to connect them
If you haven't put articles in folders, start there
In the Reference Manager, in the Settings tab, select the style you'd like to use for formatting your citations— you can change it later
Hit "Refresh Data" to make sure your latest saved articles are available

Screenshot of the DeepDyve Reference Manager pane's Settings tab, with the citation style list (American Psychological Association 7th edition, Modern Language Association 9th edition, IEEE, Chicago Manual of Style 17th edition author-date, and Vancouver selected) and an orange arrow pointing to the highlighted 'Refresh Data' link at the bottom, which makes your latest saved articles available.

Inserting in-text citations

To put an in-text citation in your Microsoft Word document, move the cursor to where you'd like it to go
In the Reference Manager, in the References tab, start typing the name, author, or journal name of a reference you want
Select the proper reference
Enter page numbers, if any, and select "Insert Inline Citation"

Preparing your bibliography

When you are ready to insert your bibliography, go to the end of the document
In Reference Manager, in the References tab, click "Update Bibliography"
Additional citations you add to the document after creating the bibliography will appear automatically

Updating styles

If you want to change the styles used to format your references for a particular document, go to the Settings tab in the Reference Manager and select the new style. The in-text citations and bibliography will update automatically.